cst 499 capstone

This is a summary of how to run business meetings that produce results. Before every meeting, plan the meeting, ensure the necessity of the meeting, ensure participation, and distribute pre-work. Before a meeting is planned, plan a pre-meeting with others who will help you plan for the meeting, then decide if a meeting is necessary. After you decide who needs to be at the meeting, postpone the meeting if essential participants are unable to attend. 48 hours before the meeting, send the reading material to every participant so they are ready to meet. 

During the meeting, facilitate the meeting, involve each person in doable actions, and create a follow up plan. The meeting leader should keep the discussion on track and ensure the meeting meets the meeting goals. The meeting leader should involve attendees who aren’t participating because sometimes people take time to think through their answers or will only respond if there’s a consensus in the room. A follow up plan with action items, name of person with action item ownership, due date, and definition of a complete action item should be made.

After the meeting, publish the meeting minutes, follow up, create accountability, and debrief meetings for improvement. The meeting leader, secretary, or note taker should publish the meeting minutes and plan within 24h. Then follow up with people between meetings. A culture of accountability should be established by making failure to keep commitments unacceptable. Lastly, the meeting leader should have participants discuss what was good and bad about the meeting process anonymously because you won’t get real answers otherwise.